Microsoft Teams : new feature – Teams admin center added support for downloading various reports from list pages – Teams list pages, Channel list pages, Members list pages and Users list pages

Microsoft 365 - Microsoft Teams admin center - Manage teams - exporting teams list
Microsoft 365 - Microsoft Teams admin center - Manage teams - exporting teams list

Hi All,

Greetings for the day!!! Today small new feature for Teams Administrators !

New Feature : For Microsoft Teams administrators, in Microsoft Teams admin center now option available to download data in csv file

For data like Teams list, Teams Members list and User List filtering option is also available

With this new feature Teams Administrators life making easier

Details :

Navigating to Microsoft Teams admin center

  • We can navigate to Microsoft Teams admin center either through Microsoft 365 admin center or direct url
  • Navigate to Microsoft Teams admin center from Microsoft 365 admin center – https://admin.microsoft.com/
Microsoft 365 - Microsoft 365 admin center - Navigating to Microsoft Teams admin center
fig : Microsoft 365 – Microsoft 365 admin center – Navigating to Microsoft Teams admin center
Microsoft 365 - Microsoft Teams admin center
fig : Microsoft 365 – Microsoft Teams admin center

Exporting Teams list

  • To export Teams list, from Microsoft Teams admin center, from left pane, navigate to Teams >> Manage teams
Microsoft 365 - Microsoft Teams admin center - Manage teams - exporting teams list
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – exporting teams list
  • Once we clicked on “Export” option from right side above on teams list as shown in above fig, we are ready to download the respective list as shown in below fig
Microsoft 365 - Microsoft Teams admin center - Manage teams - downloading teams list in CSV format
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – downloading teams list in CSV format
  • We have “Filter” option is also available, near “Export” option
Microsoft 365 - Microsoft Teams admin center - Manage teams - filtering Teams list
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – filtering Teams list
  • Here, we are filtering the Teams list – Name Contains word “Knowledge”
  • Below figure shows the filtered result
Microsoft Teams - Filtering Teams listing
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – filtered result – based on Name Contains word “Knowledge”
  • Following is the downloaded result in CSV file
Microsoft Teams - Downloading teams list in CSV file
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – downloaded Teams list in CSV file

Exporting respective Team members list

  • Navigate to Team of which we need to export the members list
  • As shown in below figure, click the Team – Here we are exporting the members of Team – Prasham Cloud Talk
Microsoft Teams - Downloading Teams member list
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – selecting the Team
  • We will be navigating to respective Team details page
  • On Teams detail page there will be three tabs
    • Members
    • Channels
    • Settings
  • On right corner we have options like
    • Export
    • Filter
    • Settings
  • From Members tab we will click on “Export
Microsoft Teams - downloading Members list
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – downloading Members list
  • Once we exported members list, we are ready to download members list
  • As we download members, CSV file generated as shown in below figure
Microsoft 365 - Microsoft Teams admin center - Manage teams - Team members list downloaded in CSV file format
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – Team members list downloaded in CSV file format

Exporting respective Team channels list

  • As we exported members list in above section from Teams details page, from second tab “Channels” we can download respective Team channel list
Microsoft Team - Exporting Teams channel list
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – Team channels list
  • Once we exported Teams channels list, we are ready to download channels list
  • As we download channels, CSV file generated as shown in below figure
Microsoft 365 - Microsoft Teams admin center - Manage teams - Team channels list downloaded in CSV file format
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – Team channels list downloaded in CSV file format

Exporting respective users list

  • To export users list we will navigate to Teams users
  • From Microsoft Team admin center >> Users >> Manage users
  • We will be redirected to Teams users page as shown in below figure
Microsoft 365 - Microsoft Teams admin center - Manage users
fig : Microsoft 365 – Microsoft Teams admin center – Manage users
  • Once we exported Teams users list, we are ready to download users list
  • As we download users, CSV file generated as shown in below figure
Microsoft 365 - Microsoft Teams admin center - Manage teams - Team users list downloaded in CSV file format
fig : Microsoft 365 – Microsoft Teams admin center – Manage teams – Team users list downloaded in CSV file format

On every listing page, we have “Setting” option near “Export / Filter” which allows us to select the columns which we want in CSV file like as shown in below fig

Microsoft Teams >> Settings option for columns selection
fig : Microsoft Teams >> Settings option for columns selection
  • Once we have clicked on “Settings” option, left pane “Edit columns” will open for selection of columns which we need to include in CSV file
Microsoft Teams >> Settings option for columns selection
fig : Microsoft Teams >> Settings option for columns selection

Thanks for reading!!! Please feel free to discuss / suggestions / thoughts / questions

HAVE A GREAT TIME AHEAD!!! LIFE IS BEAUTIFUL 🙂 🙂

Prasham Sabadra

LIFE IS VERY BEAUTIFUL :) ENJOY THE WHOLE JOURNEY :) Founder of Knowledge Junction and live-beautiful-life.com, Author, Learner, Passionate Techie, avid reader. Certified Professional Workshop Facilitator / Public Speaker. Scrum Foundation Professional certificated. Motivational, Behavioral , Technical speaker. Speaks in various events including SharePoint Saturdays, Boot camps, Collages / Schools, local chapter. Can reach me for Microsoft 365, Azure, DevOps, SharePoint, Teams, Power Platform, JavaScript.

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