M365: New Feature – Outlook Email-Team integration – Rolling out

Hi All,

LIFE IS BEAUTIFUL 🙂 I hope we all are safe:) STAY SAFE, STAY HEALTHY 🙂

Today sharing small news from Microsoft related to Outlook and Teams integration :). Very useful features Microsoft rolling out related to Outlook-Team integration. Have a look once 🙂

MS rolling out following three new features related to Outlook-Team integration

  • Share Email to Teams
    • We could share our Outlook email with attachment to respective Teams channel or chat
  • Share conversations via Teams
    • From teams we could send email to any user
  • Reply to Teams missed activity emails

Share Email to Teams: Lets explore in details.

  • In desktop Outlook select the message which we need to share with Teams
  • In ribbon section there will be ribbon / tab “Share to Teams” as shown in below Fig1
M365 - Teams-Outlook integration - Sharing outlook email to Teams
Fig1: M365 – Teams-Outlook integration – Sharing outlook email to Teams
  • Once we clicked on “Share to Teams” tab, we will get prompt for Teams credentials as shown in below figures.
  • Please log in with your Teams credentials.
M365 - Teams-Outlook integration - user name prompt for Teams from Outlook
Fig2: M365 – Teams-Outlook integration – user name prompt for Teams from Outlook
M365 - Teams-Outlook integration - user name for Teams from Outlook
Fig3: M365 – Teams-Outlook integration – user name for Teams from Outlook
  • Once we have credentials in place for Teams we will get the dialog “Share to Teams-Share to Microsoft Teams” as
  • In the dialog, we need to search for respective Teams and channels as shown in below Fig4
M365 - Teams-Outlook integration - searching for respective Team and Channel for sharing the message
Fig4: M365 – Teams-Outlook integration – searching for respective Team and Channel for sharing the message
  • As we are done with searching for Team and Channel, we are ready to share.
  • “Share” button get enabled as shown in below Fig5
M365 - Teams-Outlook integration - searched for respective Team and Channel for sharing the message - "Share" button get enabled
Fig5: M365 – Teams-Outlook integration – searched for respective Team and Channel for sharing the message – “Share” button get enabled
 M365 - Teams-Outlook integration - Logged in user and other options
Fig6: M365 – Teams-Outlook integration – Logged in user and other options
  • Clicking on “Share” button, following dialog appears.
M365 - Teams-Outlook integration
Fig7: M365 – Teams-Outlook integration
  • Close the above dialog as shown in Fig7
  • Now we can go to the respective given Team and respective Channel and verify the our message in Teams 🙂

Share Teams conversation with users :

  • As we now discussed detailed steps to share Outlook message to Teams channel, we have also feature to email Team conversation
  • As shown in below Fig8 we can email Team conversation
  • Go to the specific conversation which we need to email. Click on “…” (three dots) from right side and select the “Share to Outlook” menu as shown in below fig8
M365 - Teams-Outlook integration >> Sharing / Emailing Team conversation to other users
Fig8: M365 – Teams-Outlook integration >> Sharing / Emailing Team conversation to other users
  • Once we clicked on “Share to Outlook” menu, “Outlook” dialog appears as shown in below Fig9
  • In “Outlook” dialog we have
    • From Address automatically selected – current logged in user
    • To Address – To whom we need email Team conversation
    • Subject – Automatically selected as – “Team Name” >> “Chanel Name” : <“channel conversation from Microsoft Teams”>
 M365 - Teams-Outlook integration >> Sharing / Emailing Team conversation to other users >> Outlook dialog
Fig9: M365 – Teams-Outlook integration >> Sharing / Emailing Team conversation to other users >> Outlook dialog
 M365 - Teams-Outlook integration >> Sharing / Emailing Team conversation to other users >> Outlook dialog >> Conversation as outlook message
Fig10: M365 – Teams-Outlook integration >> Sharing / Emailing Team conversation to other users >> Outlook dialog >> Conversation as outlook message

This feature will be completely rolled out by mid-April 2020. his message is associated with Microsoft 365 Roadmap ID 57389 .

M365 - Teams - Outlook integration roadmap 57389
Fig11: M365 – Teams – Outlook integration roadmap

References:

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Enjoy the beautiful life 🙂 Have a as much as FUN 🙂 and HAVE A SAFE LIFE 🙂

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