M365: New Feature – Outlook Email-Team integration – Rolling out

Hi All,

LIFE IS BEAUTIFUL 🙂 I hope we all are safe:) STAY SAFE, STAY HEALTHY 🙂

Today sharing small news from Microsoft related to Outlook and Teams integration :). Very useful features Microsoft rolling out related to Outlook-Team integration. Have a look once 🙂

MS rolling out following three new features related to Outlook-Team integration

  • Share Email to Teams
    • We could share our Outlook email with attachment to respective Teams channel or chat
  • Share conversations via Teams
    • From teams we could send email to any user
  • Reply to Teams missed activity emails

Share Email to Teams: Lets explore in details.

  • In desktop Outlook select the message which we need to share with Teams
  • In ribbon section there will be ribbon / tab “Share to Teams” as shown in below Fig1
M365 - Teams-Outlook integration - Sharing outlook email to Teams
Fig1: M365 – Teams-Outlook integration – Sharing outlook email to Teams
  • Once we clicked on “Share to Teams” tab, we will get prompt for Teams credentials as shown in below figures.
  • Please log in with your Teams credentials.
M365 - Teams-Outlook integration - user name prompt for Teams from Outlook
Fig2: M365 – Teams-Outlook integration – user name prompt for Teams from Outlook
M365 - Teams-Outlook integration - user name for Teams from Outlook
Fig3: M365 – Teams-Outlook integration – user name for Teams from Outlook
  • Once we have credentials in place for Teams we will get the dialog “Share to Teams-Share to Microsoft Teams” as
  • In the dialog, we need to search for respective Teams and channels as shown in below Fig4
M365 - Teams-Outlook integration - searching for respective Team and Channel for sharing the message
Fig4: M365 – Teams-Outlook integration – searching for respective Team and Channel for sharing the message
  • As we are done with searching for Team and Channel, we are ready to share.
  • “Share” button get enabled as shown in below Fig5
M365 - Teams-Outlook integration - searched for respective Team and Channel for sharing the message - "Share" button get enabled
Fig5: M365 – Teams-Outlook integration – searched for respective Team and Channel for sharing the message – “Share” button get enabled
 M365 - Teams-Outlook integration - Logged in user and other options
Fig6: M365 – Teams-Outlook integration – Logged in user and other options
  • Clicking on “Share” button, following dialog appears.
M365 - Teams-Outlook integration
Fig7: M365 – Teams-Outlook integration
  • Close the above dialog as shown in Fig7
  • Now we can go to the respective given Team and respective Channel and verify the our message in Teams 🙂

Share Teams conversation with users :

  • As we now discussed detailed steps to share Outlook message to Teams channel, we have also feature to email Team conversation
  • As shown in below Fig8 we can email Team conversation
  • Go to the specific conversation which we need to email. Click on “…” (three dots) from right side and select the “Share to Outlook” menu as shown in below fig8
M365 - Teams-Outlook integration >> Sharing / Emailing Team conversation to other users
Fig8: M365 – Teams-Outlook integration >> Sharing / Emailing Team conversation to other users
  • Once we clicked on “Share to Outlook” menu, “Outlook” dialog appears as shown in below Fig9
  • In “Outlook” dialog we have
    • From Address automatically selected – current logged in user
    • To Address – To whom we need email Team conversation
    • Subject – Automatically selected as – “Team Name” >> “Chanel Name” : <“channel conversation from Microsoft Teams”>
 M365 - Teams-Outlook integration >> Sharing / Emailing Team conversation to other users >> Outlook dialog
Fig9: M365 – Teams-Outlook integration >> Sharing / Emailing Team conversation to other users >> Outlook dialog
 M365 - Teams-Outlook integration >> Sharing / Emailing Team conversation to other users >> Outlook dialog >> Conversation as outlook message
Fig10: M365 – Teams-Outlook integration >> Sharing / Emailing Team conversation to other users >> Outlook dialog >> Conversation as outlook message

This feature will be completely rolled out by mid-April 2020. his message is associated with Microsoft 365 Roadmap ID 57389 .

M365 - Teams - Outlook integration roadmap 57389
Fig11: M365 – Teams – Outlook integration roadmap

References:

Thanks for reading 🙂 If it worth at least reading once, kindly please like and share. SHARING IS CARING 🙂

Enjoy the beautiful life 🙂 Have a as much as FUN 🙂 and HAVE A SAFE LIFE 🙂

Comments

2 comments on “M365: New Feature – Outlook Email-Team integration – Rolling out”
  1. Jason says:

    Do you have an update on this? It’s well past Q1 CY2020 and was hoping this hasn’t been scrapped.

    1. Hi, no its not scrapped. This feature is working in our tenant. I’ll say try to have support ticket to MS through Microsoft 365 support.

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