Office 365 - SharePoint Online - Creating a new column of "Location" type to document library

Office 365 – SharePoint online – New Feature : “Location” column added to list and libraries. Now we can add Location data from Bing Maps or our organization directory

Hi All,

New feature rolled out for Office 365 – SharePoint Online in last month, December 2018. I explored this feature and it seems to be very good feature for SharePoint Online Intranet applications.

“Location” column is added for SharePoint online libraries and lists. Which allows us to add location data either from Bing Maps or our organizations directory. This column have data like address, city or state.

Lets explore in more detail and have step by step demo.

I am using my test tenant and test site which I created – https://knowledgejunction.sharepoint.com/sites/en. Lets try this column on “Document” library.

Go to Site Content >> Open any Document Library

Click on “Add Column +” option to add new column of “Location” type as

Office 365 - SharePoint Online - Adding new column of "Location" type to document library

Fig 1 – Office 365 – SharePoint Online – Adding new column of “Location” type to document libraryOnce we clicked on “Location” column

“Create a column” dialog will appear as sown in below figure

Office 365 - SharePoint Online - Creating a new column of "Location" type to document library

Fig 2 – Office 365 – SharePoint Online – Creating a new column of “Location” type to document library

Here, we have given the name “My Location” to the column, also please have a look to the linked columns “Street Address”, “City”, “State”, “Country or Region” “Postal Code”, “Coordinates” and “Name” as shown in above figure 2.

Please click on “Save” button. Once we Saved the column, all the above linked columns are added to the view as

Office 365 - SharePoint Online - new "Location" type column added to document library. Linked columns "Street Address", "City", "State", "Country or Region" "Postal Code", "Coordinates" and "Name" are added.

Fig 3 – Office 365 – SharePoint Online – new “Location” type column added to document library. Linked columns “Street Address”, “City”, “State”, “Country or Region” “Postal Code”, “Coordinates” and “Name” are added.

We can enter data for Location column or when we create or edit list item we can search for location data either from Bing Map or our organization directory to associate with respective item, in following figure I am searching for “Pune” location as

Office 365 - SharePoint Online - adding new "Location" type column - entering data either through Bing Maps or our organization tenant directory

Fig 4 – Office 365 – SharePoint Online – adding new “Location” type column – entering data either through Bing Maps or our organization directory

Office 365 - SharePoint Online - new "Location" type column - After adding location data

Fig 5 – Office 365 – SharePoint Online – adding new “Location” type column – After adding location data

Finally after associating location data with list item, view looks like as

Office 365 - SharePoint Online - adding new "Location" type column - After associating location data with document

Fig 6 – Office 365 – SharePoint Online – adding new “Location” type column – After associating location data with document

Once we have “Location” data in place, we can use any linked column for filtering and sorting.

I’ll stop here today. In coming article we will discuss more about this column.

Reference: Add Location Details to SharePoint Data and Content

Thanks for reading 🙂

Keep reading, share your thoughts, experiences. Feel free to contact us to discuss more. If you have any suggestion / feedback / doubt, you are most welcome.

Stay tuned on Knowledge-Junction, will come up with more such articles

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Comments

6 comments on “Office 365 – SharePoint online – New Feature : “Location” column added to list and libraries. Now we can add Location data from Bing Maps or our organization directory”
  1. Vera Hawkins says:

    I have tried to find this column but it does not appear when I follow the above steps. Do we need to to turn it on?

    1. No, actually no need to turn it on. MS is releasing this feature gradually tenant wise.

      To get feature rolled out at early stage please check your tenant settings –

      Microsoft 365 admin center >> Settings >> Organization profile >> Release preferences and Edit, please set the option “Targeted release for everyone”

      Thanks!

  2. Dheepa says:

    Do we know if we can use the map view with this? I tried but it didnt work.

  3. Lewin Wanzer says:

    When is this column actually going to be released? I need it for a project I am finishing up.

  4. Yevgeniya says:

    Did anyone figure out how to edit the location field? It’s all greyed out. Not possible to edit… And not all locations are in Bing maps (even in Canada and the U.S., forget about the rest!)

    1. Hi, please share more details or snap

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