Today, I’ll share few findings related to user management for classic sites and modern team sites. There is bit difference in user management in classic sites and modern team sites. As we know every modern team site creates the Office 365 Group behind the scene. So, while governing the modern team sites we also need to consider the respective Office 365 group created.
In classic site we have direct option to add as Site collecting Administrator. If we go to “Settings menu >> Site Settings >> Users and Permissions >> Site collection administrators“, we can add the Site collection administrators for the classic sites.
If we go to Modern Teams sites, “Settings Menu >> Site information >> View all site settings” we don’t have Users and Permission menu there as
But if we can go to permission page then we have option for “Site collection Administrators“ – “Settings menu >> Site permissions >> Advance permission settings >> Site collection Administrators” as
Adding “Site collection Administrator” from the above option give permissions to user only to the SharePoint modern team site and not to the Office 365 Group created. This situation becomes difficult when we need to manage the governance for the modern team sites or Office 365 groups. I believe Permissions to the Modern team sites and respective Office 365 groups should be in sync.
There are two ways to add team owners / members – either from site itself or from Outlook. Here we will discuss adding owners / members to the team sites from the UI and those will be synchronized for the respective Office 365 group.
So, to have the users permission to modern team site and group as well we need to add either group owner or group member. To add group member following art the steps from the team site:
- On the front page there is link to see members as
- Click on the “members“ link, side page will show all the team members and owners as
- To add new owner, there is two-step process – we need to add first member and then need promote member as well owners. Click on “Add members” button available on the top of “Group membership” page, it will give option to add colleagues to the group as
- Once we have added the user/colleague, members list gets updated. We need to promote the respective user as Owner as
In this way respective user will be added as a team owner and group owner as well.
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